Bilston Group uses a proprietary, all in one software tool RAC Pro, enabling both small and complex multi-tier, multi entity organisations and federations to effectively manage and control risk and compliance obligations throughout their network. Key benefits include:
Flexible
A customisable solution for small and complex multi entity corporates and federations.
Reduce costs
A productivity tool that directly reduces compliance time costs.
Leverage resources
A simple to use platform that expands monitoring and supervision capabilities.
Wide coverage
Caters for both financial and non-financial services sectors.
Modular design
Modular design allows for flexible adaption to any particular organisations risk and compliance requirements.
Secure
A secure centralised portal for compliance and risk information.
The RAC Pro platform comprises four major modules:
RISK Module
Risk Management Assessment
RAC Pro allows businesses to assess, identify and manage their operational and functional risks via an easy to use automated visual dashboard. Alerts, and questionnaires based on specific alerts, allow monitoring and tracking of risks brought on by non-conformance. All data collected is housed in one location providing added security and accessibility. Features include:
- Setup Risk Appetites and controls for clients
- Automated and manual inputs to risk registers allow for generation of risk summaries and visuals. This standardises the process of identifying, analysing, assessing, and mitigating risks according to the level of risk severity and other factors
- Generate risk policies specific to each use case and use collected historical data as a guide in identifying potential future risks.
- The process used increases employee involvement and makes it easy for the clients to integrate risk into their business strategies.
- Infographic representation of the risk assessment and corresponding visuals enhances the quality of information and reports resulting in appropriate actions and risk reduction.
- Report generation in excel, word and PDF formats efficiently implements the process of assigning, monitoring, tracking, solving, and archiving all the steps and information involved in managing risks for the client.
ORGANISER MODULE
Organise and manage meetings
RAC Pro includes video recordings and automated workflow for the generation of actions and reminders. Features include:
- Setup ZOOM meetings straight from the application
- Auto email reminders and meeting invites for all participants
- Capture meeting minutes and to do lists
- Automated workflow to generate action points based on meeting outcomes and auto reminders
- Attach audio, video meeting recordings and all type of media files to support follow up actions
- Sync with Google and ZOOM calendars
communication Module
Automated communication tools
RAC Pro facilitates automated and manual communication within your team and with clients. This involves in-application message communication enhancing data security. Facilitate seamless, automated and manual communication within your team and clients. Features include:
- Automated email notification for all important events in the application
- In app messaging to manage communication with clients
- Reminders and auto generated action lists
- Login / Registration, forgot password and change password
- Profile management and user specific preference settings
- Ability to interact with 3rd party and AFS database for dataset verification and authorization, subject to necessary permissions to allow user platform APIs to read and write data from 3rd party servers
- Dashboard with list of all clients and states represented in infographics
- Summary of recent activities and highlights displayed in dashboard
FILES Module
File and Policy Library
- Policy format: Development of active policies in word and PDF format;
- Public vs Non-Public: Policies can be marked for public website access or private and viewable only in the file library;
- Version control: Management of policies via active or archive status is possible, all of which can be saved and retrieved;
- Federation sharing: Federation clients can share files with the entities below them
- Policy User Acceptance: Users can accept and review policies that can be tracked and audited